Ninth BOD meeting

Meeting Details

Meeting Date 24 Mar 2022
Meeting Time 08:30:00
Location Royal Cannaught Boat Club, Bund Garden , Pune
Meeting Type BOD
Meeting Topic Ninth BOD meeting
Meeting Agenda The 9th. Meeting of Board of Directors (RY 2021-22) of the Club shall be held on Thursday, 24th March ,2022, 08.30 AM at Royal Cannaught Boat CLub Agenda To confirm the minutes of last meeting and to update the board on the action items and to: # Agenda Item By Remarks Consider matters arising from previous meeting, if any. Rathnakar Grant leave of absence and consider resignations, if any. Rathnakar Consider proposals for membership of the club, if any. Rathnakar Read and pass receipt of payment of Club as well as Trust accounts for last month. Navin Service Projects – Medical Update Sandesh Service Projects -Literacy Update Purnima Cold Storage Project Update Harry /Samir 12A Renewal, CSR registration, 80 G Navin Andgaon School Play Ground work proposal Niraj Any other matter with the permission of the Chair Rathnakar Announce date of next board Meeting Rathnakar Rtn. Rathnakar Shetty President Rtn. Satish Deschougale Hon. Secretary Place : Pune Date :21st March,2022
Chief Guest
Club Members Present 8
Minutes of Meeting Minutes of the 9th Meeting of the Board of Directors (2021-22) Venue: Royal Connaught Boat Club, Pune Date & Time: Thursday, 24th March 2022, 08:30 AM. Following members of the Board were present 1. Rtn. Ratnakar Shetty: President 2. Rtn.: Satish Deshchougule : President Elect & Hon. Secretary 3. Rtn. Niraj Mehta: Director Membership 4. Rtn. Shani Naushad – Director International 5. Rtn. Sandesh Gupta – Director Service Projects 1 6. Rtn. Navin Gupta – Hon. Treasurer 7. Rtn. Harry George – IPP 8. Rtn. Ram Bhagwat- Director Foundation Absent 1. Rtn. Purnima Pendse- Director Service Projects –Literacy 2. Rtn. Adv Sunil Kadam- President Nominee 3. Rtn. Arun Saxena – Director Club Admin 4. Rtn. Pramod Sharma – Director Public Image 5. Rtn. Samir Shah – Director Service Projects Non Medical 6. Rtn. Swarupa- Director Youth Service MINUTES Rtn. Ram Bhagwat read the minutes of the previous meeting. The minutes were approved by the BOD unanimously. In addition, following matters were discussed in the meeting. 1. Resignations: None 2. New member: We are targeting for 40+ members. Amit Nirgude will confirm in couple of months about joining. Rtn. Sandesh, Rtn. Shani and Rtn. Purnima to meet his wife for joining RCKP. Update 25.11.2021 - Rtn. Sandesh to meet them in January. Update 29.01.2022 – Status quo Update 24.02.2022 – Status quo Update 24.03.2022 – Status quo Received Proposal for 2 new members – Amit Gupta and Rajan Gupta . Proposal in the specified format ( Form A and Form B) to be circulated among BOD Members for approval. In the mean time they are requested to attend the weekly meeting. Two more members - Rohit Gandhi and Dewang Kabra are also interested . Further formalities to be taken up. New Lady members : President Rathnakar requested to add new lady members as we lost two lady members . Membership Director Niraj to work on this. Update 24.02.2022 – Membership Director Rtn. Niraj Mehta appealed to all lady members to introduce one lady member each. Update 24.03.2022 – Status quo 3. Leave of absence: NIL 4. Financials and Account Statement: Rtn. Navin Gupta updated balances as below – BOI ( Club ) – Rs. 3,49,807.35 Yes Bank ( Trust ) – Rs. 10,28,421.74+ F.D. of Rs. 5.00 lacs Audited Balance sheet of the trust for the RY 2020- 21 has been circulated among the BOD members , Same has been approved by the Board of Directors. Online submission of Audited balance sheet for the AY 2021-22 done and also ITR filing is completed . BOD appreciate the effort of Rtn. RamBhagwat in getting CSR donation of Rs5.00 lacs from Brain Point Investment Centre for our Cold storage project. Regarding balance available with Rotary Uptown Club – it was decided that Rtn. Purnima, Rtn. Niraj, and Rtn. Ratnakar Shetty to meet President and Secretary of RC Uptown. Rtn. Purnima have details of donations collected and given to RC Uptown. Update 28.10.2021 – Pending Update 25.11.2021 - To check if we can pay fees of Andgaon students directly from pending amount from RC Uptown. Update 30.12.2021 – Status quo Update 29.01.2022 – Status quo Update 24.02.2022 – Status quo Update 24.03.2022 – Status quo 5. 80G /12A/ CSR 1 It is decided to take the service of Ms. Santoshi Pasalkar to get all the work related to 80G and 12 A Certification. Ms Santoshi has given a budget of Rs 50K for getting all the 3(12A, 80G and CSR including incidental expenses) certificates. The budget is approved. All necessary documents as per the list given by the consultant need to be made ready and approach Ms. Santoshi. All Past presidents to make available the Project report for their respective term. Rest of the documents Treasurer Rtn Naveen will organize in coordination with President Rtn. Rathnakar. Update ( 25th September ) : All PPs to submit project reports by 5th October. Rtn. Navin Gupta to follow up with Ms. Santoshi. Update 28.10.2021 – Rtn. Navin Gupta, Rtn. Aditya and Rtn. Harry George to have a meeting for this matter. Rtn Aditya has been requested to assist in organizing the documentation. Update 25.11.2021 - In process, Rtn. Aditya, Rtn. Navin to follow up. Update 30.12.2021 – In process, Rtn. Aditya to follow up. President Rathnakar & Rtn. Ram Bhagwat are also working on this matter. It was decided to use services of Dewani & Co., Koregaon Park for CSR registration, their charges are Rs. 15K + 5K. Update 29.01.2022 – Change of trustees notification is pending for the last two years. Name change procedure has to be completed before applying for CSR registration. Aditya is in the process of collecting all the details of trustees for corresponding year Update 24.02.2022 – In process Update 24.03.2022 – This has been completed. President and board congratulated entire team who has accomplished this important activity. Unique Registration Number for 80 G : AACTR6978AF20210 Dt 23.02.2022 Valid upto AY 2026-2027. CSR Registration Number : CSR00025371 Dt 23.03.2022. This point is closed .